Premium Sponsorship Opportunities
Platinum Sponsor – $1,200
Gold Sponsor – $1,000
Silver Sponsor – $750
Bronze Sponsor – $600
Business Card-Sized Conference Directory Listing – $50
Embassy Suites Location Map
Hotel Guest Room Information:
Embassy Suites, KCI Airport, Kansas City, MO Guest Room Rates: KCRPE has rooms reserved at the hotel. A special KCRPE room rate will be provided. Reservations must be made directly with the hotel. The Exposition rate is $121 + $1.50 New Arena Fee + 16.35% (Kansas City, Missouri tourism tax). Sales and other taxes may apply. To qualify for this rate, you MUST identify yourself as a participant in the Kansas City Regional Procurement Exposition. group name: Kansas City Regional Purchasing Expo. Hotel registration deadline is September 30, 2016.
Embassy Suites, KCI Airport
7640 NW Tiffany Springs Parkway
Kansas City, MO 64153
Telephone: (816) 891-7788
Reservations: (800) EMBASSY
Food or drink samples: The Embassy Suites Hotel has requested that any vendor providing food or drink samples be identified in advance. Please describe in the space indicated on the registration form any food or drink samples that you plan to distribute. All vendors must obtain prior approval. Due to applicable law, you may not bring alcoholic beverages into the hotel for the event.
Storage: Please make sure if you are shipping packages to the hotel that they are labeled KCRPE Vendor Expo, October 3, 2018. We suggest that you ship them to arrive no more than three (3) business days prior to your scheduled event. Please have all packages clearly labeled with your name, the name of your event/group, date of your event, and your Event Manager’s name. There will be no storage charge for up to three (3) 25 lb. boxes; however, vendor will need to make arrangements directly with the hotel, (816) 891-7788 for shipments over this limit. Storage for shipped boxes will be based upon space availability.
Exposition Rules and Regulations: By submitting your online registration, you are agreeing to the 2018 KCRPE rules and regulations as outlined in this document and provided on the event’s webpage. All rules and regulations of the 2018 Kansas City Regional Procurement Exposition will be accepted by you and made part of the online contract. By registering you agree to comply with the rules and regulations, taking the space for display purposes under the terms and upon the conditions set forth in said rules and regulations. Cancellations must be made 30 days prior to the Exposition. If you (the Exhibitor) fail to attend the Exposition without providing the cancellation notice, the entire booth cost will still be owed to Kansas City Regional Procurement Exposition.
Invitation to Exhibit
The Kansas City Regional Procurement Exposition, or KCRPE, is a biannual three-day conference that attracts an estimated 150 public procurement professionals from Kansas, Missouri, and the surrounding states. The conference is dedicated to training, networking, and one of the best vendor expositions in the area.
It is our pleasure to invite you to participate in the 2018 KCRPE Vendor Exposition. The vendor exposition will be held on Wednesday, October 3, 2018, the first day of the conference, between 1:30 p.m. and 4:00 p.m. This is a great opportunity to meet and identify new agencies, build new customer relationships and cultivate old ones.
Delegates and vendors will receive a program book that will include a list of the exhibiting vendors and registered delegates. Please be sure to complete all sections of the online registration/contract to ensure your company’s information will be listed in the program book.
All vendor registrations must be completed by Sunday, September 9 2018. Register early. There is a limited number of booths, and they sell out quickly.
DOOR PRIZES ARE ENCOURAGED:
All delegates will be given the opportunity to register for door
prizes from exhibitors. Delegates must be present to win.
If you have anything that you would like to donate as prizes for our delegates, please complete the Door Prize Donation Form.
BOOTH SELECTION: Booth selection will be mapped out on a “first come, first served” basis. Those suppliers that are members of a national cooperative contract such as U. S. Communities, National IPA, NJPA, or NASPO will have special cooperative signage. Please see the separate attachment of the Embassy Suites event space. Please provide the table number of your preference. If no table number is provided, the KCRPE committee will assign your table.
Vendor participants receive a complimentary admission to the Delegate/Vendor Casino nigh social mixer on Thursday, October 4, 2018, from 6:30 p.m.—8:30 p.m.
Exhibit Booth Cost:
1st Booth, $525
2nd Booth, $450
Setup: Wednesday, October 3, 2018, 8:00 AM – 12:00 NOON
Expo: Wednesday, October 3, 1:30 PM – 4:00 PM
Booth consists of:
One (1) exhibitor signage
One (1) 6’ skirted table, 6’ x 30”, 2 chairs, 1 wastebasket
Tables are open; there will be no pipe and drape separation.
Any custom booth display MUST fit within the 8’ x 8’ spaces.
Internet will be charged at 2018 current rate
Electrical hook-ups are at an additional charge of $10.00 per connection. Electrical requirements must be noted at the time of registration and will be furnished through the Embassy Suites.